2025-26 Community Infrastructure Grant

If you are deaf or have a hearing or speech impairment and you wish to call a staff member, you can do so through the National Relay Service (NRS) and ask for 03 5272 5272 who can connect you with the grants team.

• TTY users can phone 13 36 77
• Speak & Listen (speech-to-speech) users can phone 1300 555 727
• SMS relay users can message 0423 677 767

Note: Area code must be included for each call.

For a full list of NRS call numbers, visit National Relay Service call numbers.

1. Read the grant guidelines to understand the objectives of this grant

2. Discuss your project/activity with a City Officer (please see contact details below)

3. Ensure that all required supporting documentation is available to upload where needed. See the list below for specific items.

4. To make sure you don’t lose any information, we recommend clicking 'Save Progress' every 10 minutes while filling out the form

5. Questions often come with helpful tips or explanations, so make sure to read them

6. Use the word count, where applicable, to help determine how much detail to include

7. For information and access to other grant programs and application forms please go to the Grants and Funding page on the Geelong Australia website or contact a grants officer for clarification. 

Before starting your application, refer to the checklist below to gather any necessary document you may need.  Not all items will be relevant to every application.

• Certificate of incorporation, if incorporated
• Australian Business Number (ABN)
• Statement by Supplier form (if you don’t have an ABN)
• Auspice agreement letter (if your organisation is not incorporated)

• evidence that all other funding sources are secured
• notification of outcome of co-contribution exemption application
• evidence of land ownership (for example, a certificate of title) for applications on privately owned land
• a Consent to Apply for Grant Funding letter from the City of Greater Geelong for all applications on City owned or managed land
• letters of support for the proposed work from all other tenants or users of the facility
• design documentation (based on total project value):
• for projects under $150,000 (total project value)
  • preliminary concept designs or sketches
• for projects $150,000 and over (total project value)
  • Planning grant: preliminary concept designs or sketches
  • Capital Works grant: professionally prepared detailed design documents
• site plan – a map of the site that provides an aerial image of the asset being proposed including its location and extent for consideration within the context of existing site conditions – for example, trees, services, fences, buildings and existing assets
• a budget showing all income, expense and how the grant funds will be used
• current quotes to support budgeted expenses:
  • Project cost up to $10,000 = one written quote
  • Project cost $10,001 to $50,000 = two written quotes
  • Project cost $50,001 and above = three written quotes or an independent quantity surveyor’s cost report

To qualify as current, quote/s cannot be older than six months at the time you submit your application.

Any works on Council owned or managed assets must be by a commercial builder unless exempt by the building code.

Successful applications for projects the City will deliver and costing above $300,000 must go through a public tender process before proceeding.

Applications for lighting projects on private land must include:

• • a lighting design that specifies lux level and alignment with relevant sporting standard
  • an inspection report of switchboard and existing power supply by a qualified electrician specifying any additional works required or confirmation the existing infrastructure is suitable for the proposed works.
  • allowance for a full detailed design in your budget, including survey, service locating and geotechnical investigations.
  • an independent quantity surveyor’s cost report.

All applicants must discuss their project with a Community & Recreation officer prior to applying.

City officers are available for site visits if required.

Applicants with projects on City land or buildings must also discuss and detail any site issues e.g. are any trees, services, existing buildings or assets likely to be impacted; are there overlays on the site; is this project supported by the City?

Please phone 5272 5560 or email communitygrants@geelongcity.vic.gov.au to discuss your project.